Docent-Led Field Trip Policies
Before You Schedule
Selecting a Visit Date
In order to accommodate your request, please select three possible dates. Availability is updated weekly.
To avoid rescheduling or cancellation, please check your school’s calendar for holidays, test dates, late arrival/early dismissal, teacher in-services, and report card pick-up before requesting your field trip date.
Length of Visit
Field trips last from two to three hours, based on content, not including lunch. Lunch is an additional 20 minutes before or after your tour depending on option selected.
There is a 10 student minimum. The maximum number of students allowed on a field trip depends on the tour option you choose. Tour sizes range from 10 – 160 students.*
Group Size Range*
- 10 – 20
- 21 – 40
- 41 – 60
- 61 – 80
- 81 – 100
- 101 – 120
- 121 – 140
- 141 – 160
We will assign one docent for each group of 20 students.
If you exceed the maximum number of students allowed on a field trip, please fill out an additional tour request form for each field trip you would like to schedule.
- Medical/behavioral aides accompanying special needs students, over and above the 1:10 ratio are also granted complimentary admission.
- Additional chaperones not serving as necessary aides are charged the group tour fee of $15/adult.
- Bus drivers and tour operators are granted complimentary admission.
- College/University field trips do not require chaperones.
Docent-Led Field Trip Pricing
|Students, ages 8-22||$8 Jan-June|
|Special incentive pricing||$5 Jul-Oct
|Chaperones up to 1:10 ratio||FREE|
|Medical / Behavioral Aides||FREE|
|Bus Drivers / Tour Operators||FREE|
|Chaperones above 1:10 ratio||$15.00|
2 p.m. & 5 p.m. incentive pricing $6 Jan-June
Field trip pricing is applied to all scheduled visitors, including Museum members.
Field trips are available for students ages 8 – 22.
Lunchroom facilities must be reserved, and are available on a first-come, first-served basis. Be sure to request the Student Dining Hall on your field trip request form if you would like your students to eat at the Museum.
Groups that have confirmed Student Dining Hall reservations must bring student lunches in disposable paper or plastic bags, not hard or soft re-useable lunch bags. Lunches will be stored during your tour; refrigeration is not available.
The Museum maintains six bus parking spaces in our main lot and there is no fee to park in these spots.
Payment – Deposit
A non-refundable $50 deposit is due within 14 business days of receiving your field trip confirmation, or immediately if your field trip date is less than 21 days away. Your deposit will be applied to the total balance of your field trip admission.
Online credit card payments are preferred. Checks should be mailed to Illinois Holocaust Museum & Education Center, Attn: Field Trips, 9603 Woods Drive, Skokie, IL 60077.
Please deduct the $50 deposit from your final balance, before submitting final payment. It is applied to the final balance.
Online payments can be made via PayPal.
Payment – Balance
We encourage you to pre-pay your full field trip balance in advance of your visit. If advanced payment is not possible, the balance of your field trip payment is due upon arrival.
Please organize payment in full for the entire school group in the form of credit card, check, or cash (exact change only). We do not accept purchase orders.
Online payments can be made via PayPal.
Changing Field Trip Plans
In order for the Museum to properly plan for all interested student groups, a one-time change may be made to the following:
- Number of Students
- Rescheduling (Date and Time)
- Addition of Lunchroom
up to 21 days in advance of the tour, based upon availability. All changes must be requested in writing to the Education Department, faxed or emailed on official school letterhead or via official school email address. Letters can be faxed to 847.967.4804. Changes will not be accepted by phone.
Number of Students
After final confirmation of your student group size, we shall not issue any refunds or make any final balance due adjustments for failure to adhere to the confirmed group size. We reserve the right to invoice schools for any unpaid balance due.
Rescheduling (Date and Time)
Any request to reschedule within 21 days of the field trip date will be considered a cancellation, a new request and deposit must be submitted.
Refunds will not be given for cancelled tour. If you group is unable to travel to the Museum due to extreme weather conditions, please call us at 847.967.4848 as soon as possible. We will make every effort to reschedule your visit, based on availability.
Reimbursements and refunds will be made payable to the institution for which the field trip was booked.
During your visit
All visitors must pass through metal detectors and have their belongings scanned. For your safety, all items brought into the Museum are subject to inspection.
Please leave all coats, bags, and valuable personal belongings back at school or on the bus. It is a very short walk from the bus into the Museum!
- Food and beverage (Except bagged lunches for groups with Dining Hall reservations)
- Chewing gum and candy
- Writing utensils (pencils, pens, etc.)
- Still and video cameras
Every visitor has a right to enjoy a meaningful and educational visit to the Museum. Inappropriate behavior that detracts from others’ experience with be dealt with at the discretion of the Illinois Holocaust Museum & Education Center staff or docent volunteer. Such behavior may result in a group being asked to leave the building and could jeopardize future visits to the Museum.
No photography of any kind is allowed inside Museum exhibitions. Photography is permitted by chaperones in public, non-exhibition spaces(i.e. lunchroom, lobby) and outside the building. Video cameras are prohibited.