Field Trip Availablity

Request forms are processed in the order in which they are received and according to availability.  Field Trip requests must be made at least three weeks in advance of your requested date.

Once we receive your request, we will verify availability and create a group reservation.  You will receive an email confirmation of your registration within 10 business days. If we are unable to accommodate your request, we will contact you via telephone and/or email to discuss alternatives for your group.

  • Week Dates – Check our availability form for open dates, tour times and field trips options before submitting your request.
  • Available Weekend Dates – Check our availability form for open WEEKEND dates, tour times and field trip options before submitting your request.
  • (Please note we book docent-led tours 3 weeks out.)

Payment Method

A non-refundable $50 deposit is required to hold your schedule field trip date, and is due within 14 business days of receiving your confirmation.  Deposits are due immediately if your field trip date is less than 30 days away.  Your deposit will be applied toward the admission balance of your trip.  We accept checks, money orders,credit cards,and PayPalWe do NOT accept purchase orders.

School Information

School Name
School Address
City
State
Zip
Main Phone ex. 123-456-7890
Grade Level of School

Contact Information

First Name  
Last Name  
Job Title/Role Within School
Email
*Email will be primary mode of communication
Work Phone
Home Phone (optional)
Cell Phone
Will you be accompanying your students on this field trip?

Yes

No
If no, please provide alternate contact info (email, work phone):
Name
Email
Work Phone
Cell Phone

Visitor Information

Grade Level of Class
Subject Taught
Type of School
What type of transportation will you be using?
Bus
Private vehicles or vans
We will schedule one docent for every 20 students. Payment is required for the minimum number of students in a size range. We cannot guarantee space for additional students beyond that size range. Please refer to our field trip policy for more details.


Ticket Type
Quantity
Admission Fee
Students

(refer to tour maximums below)
$8
Chaperones FREE, 1 per 10 required

$15, additional adults
Extra Medical/Behavioral Aides FREE


Note: We require 1 chaperone (21 or older) for every 10 students. No exceptions can be made.
Do your students have any special needs?
Yes
No
If yes, please check all that apply.
Learning disabilities (please explain)

Behavioral disabilities (please explain)

Physical or mobility impairments (please explain)

Other, including allergies and medical considerations (please explain)

Students' Background Preparation Prior to Trip

(i.e. topics studied, books read, films watched)
Teacher's Goal(s)

for Field Trip

(optional)

Time & Date of Visit

Please choose from the following field trip options. You may check more than one time to indicate flexible availability. Timeframes listed are firm and cannot be changed.



IMPORTANT! To avoid rescheduling or cancellation, please check your school's calendar for holidays, test dates, late arrival/early dismissal, teacher in-services, report card pick-up, etc. before requesting your field trip. Deposits are non-refundable.

1st Choice Date & Time

Date:

Tour:

In Our Voices (Grades 7-12) 160 students max
Become a Witness (Grades 6+) 80 students max
Memory, Action, Community (Grades 5+) 80 students max
Take a Stand (Grades 3+) 60 students max
Stand Up, Speak Out (Grades 3+) 60 students max
Self Guided In Our Voices
Special Exhibition 40 students max
Legacy of Absence 40 students max

Time:

In Our Voices





Become a Witness


Stand Up, Speak Out


Memory, Action, Community



Take a Stand



Self Guided In Our Voices

Special Exhibition

Legacy of Absence

 

2nd Choice Date & Time

Date:

Tour:

In Our Voices (Grades 7-12) 160 students max
Become a Witness (Grades 6+) 80 students max
Memory, Action, Community (Grades 5+) 80 students max
Take a Stand (Grades 3+) 60 students max
Stand Up, Speak Out (Grades 3+) 60 students max
Self Guided In Our Voices
Special Exhibition 40 students max
Legacy of Absence 40 students max

Time:

In Our Voices





Become a Witness


Stand Up, Speak Out


Memory, Action, Community



Take a Stand



Self Guided In Our Voices

Special Exhibition

Legacy of Absence

 

3rd Choice Date & Time

Date:

Tour:

In Our Voices (Grades 7-12) 160 students max
Become a Witness (Grades 6+) 80 students max
Memory, Action, Community (Grades 5+) 80 students max
Take a Stand (Grades 3+) 60 students max
Stand Up, Speak Out (Grades 3+) 60 students max
Self Guided In Our Voices
Special Exhibition 40 students max
Legacy of Absence 40 students max

Time:

In Our Voices





Become a Witness


Stand Up, Speak Out


Memory, Action, Community



Take a Stand



Self Guided In Our Voices

Special Exhibition

Legacy of Absence


 

Student Dining Hall

The Student Dining Hall is booked on a first-come, first-served basis, based on availability. Students must bring disposable, brown-bag lunches; meals are not available for purchase.



For most tours, the lunchroom is reserved before or after your docent-led tour for 20 minutes and is not included in the tour times listed.


Please check here if you would like to reserve the Student Dining Hall, if available.
Time Restrictions

(Arrival/Departure)

Payment Method

A non-refundable $50 deposit is required to hold your scheduled fieldtrip date, and is due within 14 days of receiving your confirmation. Deposits are due immediately if your fieldtrip is less than 30 days away. Your deposit will be applied toward the admission balance of your trip.
Find out if your school qualifies for an Opportunity Scholarship!

IHMEC Information

Is this your first field trip visit with us?

Yes

No
How did you hear about IHMEC Field Trip Tour Program?
Colleague
Teacher training workshop
Summer Institutes
IHMEC email
Search engine
Educator resource fair (list below)

Other
 Yes I have read and agree to IHMEC's Field Trips policy. I will follow instructions given in the Pre-Visit Information sheets.

Please type the letters into the form:
captcha

 

FACILITY RENTAL

 
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